Terms & Conditions
The below mentioned terms and conditions constitute an
No stand may be assigned, sublet or hired to any third
agreement between CARPE DIEM EVENTS AUSTRALIA P/L
party without the consent of the Organiser. The exhibitor
ACN 625 591 755 ("The Organiser") and the individual or
shall not allow any other person other than the Exhibitor's
organisation agreeing to exhibit ("The Exhibitor") at the CD
staff or personnel, to occupy the premises without prior
International Student Summit 2018 (The Summit). By
consent of the Organiser.
participating in the Summit, the Exhibitor agrees to the
The Exhibitor is only permitted to exhibit its own products
following terms and conditions.
or services at the Summit unless agreed otherwise.
The Summit is to be held on 29th of July 2018 at the
The Exhibitor is responsible for safety and security of its
Melbourne Town Hall (The Venue).
products and stand. The Organisor bears no responsibility
Terms and conditions must be strictly adhered to.
for the Exhibitor's goods/ equipment/stock or your legal
Amendments may be made by the Organiser, in which
case, the Exhibitor will be notified in writing.
"Ihe Exhibitor shall keep the stall clean and tidy during the
Participation of the Exhibitor is subjected to the below
bump in, operation hours and on bumping out. The
Organiser reserves the right to charge an additional fee to
a) Acceptance of the Exhibitor Contract
the Exhibitor for the reasonable charges incurred for
b) Acceptance is confirmed in writing upon the receipt
cleaning or removal of any rubbish or other items left by
of signed booking form and the payment of initial
The Exhibitor is responsible in ensuring that they do not
The Exhibitor must pay the Organiser the amount set out in
bring any items deemed hazardous to the Venue. The
section 4 of the Payment Details of the Booking Form.
Exhibitor authorizes the Organisor to take appropriate
Sponsorship/Site/Advertising will only be allocated on
actions, including but not limited to, removal or
receipt of a signed Booking Form and Booking Terms &
destruction of hazardous material.
The Organiser reserve the right to amend the dates for
If credit card detailed are provided for payment specified
holding of the Summit. Organiser's will not be responsible
in the Booking Contract, the Exhibitor authorizes
for any loss occasioned thereby. The Organiser's also
Organiser to use debit the abovementioned card along with
reserve the right to close The Summit or vary its hours.
any merchant fees reasonably incurred on or after the dates
The Organiser, under its full discretion, have the right to
specified for payment.
determine, amend or alter the location of the Exhibitor's
If the Exhibitor fails to make full payment of the Fee
within seven days of the invoice, the Exhibitor will
To the extent of law, the Organiser or its employees,
automatically forfeit their floor space and Organiser have
agents, contractors and sub-contractors shall not be liable
the right to reserve the stand space to other exhibitors
to the Exhibitor for its loss or damage, including any
along with any monies already paid.
consequential loss arising out of Exhibitor's participation
Following acceptance of the Booking Form and receipt of
of the event.
the deposit, the Organiser will issue with a letter of
The Exhibitor and its personnel shall comply with all rules
confirmation and an allocated area for the Exhibitor to set
and regulations of the venue, State and Commonwealth
up its stand at the Summit. The location will be at the
regulations and other regulatory government body and
Organiser's sole discretion. No custom stands can be
must discharge and indemnify the Organisor its employees,
erected at the hall.
agents, contractors from any loss or liability caused by the
If an Exhibitor decides to cancel, the Exhibitor may do so
by notifying, in writing, to the Organiser. In the event of
a) Terms and conditions by the Exhibitor
cancellation, a service fee of 50% of total fees applies for
b) The Exhibitor's use and attendance at the Summit
cancellations prior to 30 June 2018. No refunds will be
c) Any injury or damage sustained due to any act or
made for cancellations after this date and full payment will
omission of the Exhibitor; or
d) Damage to the exhibits or accessories by loss,
The Orgamser may, at its sole discretion, return part of its
payments by the Exhibitor, if Organiser' s supply of
damage, theft, fire, water, storms, r10ts or other cause whatsoever.
services is prevented, postponed or abandoned by reason of any cause not within the direct control of the Organiser.
The Exhibitor acknowledges that the venue is a World
The Summit must only use the assigned Exhibitor space
Heritage Building and will be liable for any damages
for display, promotion of sale of goods and services
caused to the walls, stalls, floors or fitting of the venue.
relating to the subject matter of the Exhibition.
The Exhibitor must hold public liability insurance of at
The Exhibitor shall only occupy the floor space confirmed
least $10 million. Evidence of certificate of currency is to
as per the Exhibitor confirmation email. The Exhibitor must ensure that its promotion and activities do not interfere with the order, safety and space of the Summit or other exhibitors.
be provided no later than two weeks before the event.